fbpx
Go to Employment

Assistant to the Executive Director

Background

The Women’s Refugee Commission (WRC) works to improve the lives and defend the rights of refugee and internally displaced women, children, and young people. As an advocacy and research organization, WRC is dedicated to bringing about systemic changes that lead to greater respect for the rights of uprooted women, children, and young people. The organization strives to effect policy and programmatic change with broad, worldwide impact.

Scope of Work

The Assistant to the Executive Director will provide administrative and logistical support for the Executive Director. The primary responsibilities will include liaising with board members and board committees on behalf of the Executive Director; planning for and supporting board meetings; organizing itineraries, meetings, and materials for the Executive Director’s trips, both domestic and overseas; arranging meetings; maintaining a calendar of appointments; and participating in special projects. The Assistant to the Executive Director will report directly to the Executive Director.

Essential Job Functions

  • Arrange and set up meetings, including booking facilities and resources and rescheduling and confirming meetings.
  • Arrange international and domestic travel, including hotel and travel reservations.
  • Maintain calendar of meetings and travel reservations.
  • Complete expense reports and track reimbursements.
  • Draft routine correspondence and answer phones.
  • Assist with preparation for two in-person board meetings each year, including gathering information for and assembling board binders, ordering food, reserving conference room(s), assisting board members who require travel assistance, and preparing and circulating minutes of each meeting.
  • Arrange board committee meetings and monitor actions to be taken by each committee.
  • Maintain and update board members’ files and contact information.
  • Provide support for relations with board members, including keeping current and past board members apprised of Women’s Refugee Commission activities.
  • Maintain records of donor correspondence and other related documentation to support the work of the Executive Director. Tasks include, but are not limited to, updating donor databases as needed to track essential information from the Executive Director’s contact with donors.

Requirements

  • Bachelor’s degree. Advanced degree preferred.
  • Minimum 5-7 years’ experience in an executive-based support capacity, including experience handling busy executive calendars.
  • Strong organizational skills, with the ability to prioritize competing tasks.
  • Detail oriented and ability to work in a fast-paced environment.
  • Proven writing and editing skills: the ability to draft and edit memos and letters.
  • Excellent interpersonal and communication skills: the ability to successfully interact with a variety of people, including senior professionals, such as board members, academics, and senior managers.
  • Excellent judgment, including sensitivity to confidential information.
  • Ability to work independently, at times with minimal supervision, and as part of a team.
  • Strong IT and computer skills and proficiency in PowerPoint, Word, and Excel.
  • Flexible work attitude: the ability to work effectively in a fast-paced environment with a small staff.
  • Demonstrated interest in humanitarian issues and international affairs.

Reports to: Executive Director
Position: Regular, full-time
Location: NYC, but temporarily remote due to COVID
Posting Date: September 7, 2021
Closing Date: Until filled

How to Apply

Interested candidates must submit a cover letter and resume via this link.

APPLY NOW

The Women’s Refugee Commission is an equal opportunity employer. It is our policy to ensure equal employment opportunity without discrimination on the basis of race, sex, color, national origin, gender identify, sexual orientation, age, religion, marital status, veteran status or disability. Qualified applicants from all backgrounds are encouraged to apply. The Women’s Refugee Commission is a registered 501(c)(3) non-profit organization.