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Program Assistant, Migrant Rights and Justice

Organizational Background

The Women’s Refugee Commission (WRC) works to improve the lives and defend the rights of refugee and internally displaced women, children, and young people. As a research and advocacy organization, WRC is dedicated to securing systemic changes in policy and practice that ensure uprooted women, children and young people can fully exercise their rights to protection, services, and self-sufficiency.

Program Assistant (DC-Based)

The Program Assistant is an entry-level position and is responsible for managing a range of administrative, logistical, and support services for the staff based in the Washington, DC, office. The position reports directly to the Director of the Migrant Rights and Justice Program, works closely with colleagues in the Washington office, coordinates with colleagues in New York, and liaises with parties outside of the organization.

Responsibilities

Office Management and Coordination (*note, WRC’s offices remain remote in light of the COVID-19 pandemic; below functions to be managed virtually until return to office)

  • Oversee the operations and maintenance of the DC office, including purchasing and managing office supplies, equipment, and technology.
  • Serve as point of contact for all office vendors, including Comcast, phone vendor, copier/printer vendor, and IT consultant.
  • Serve as point person for general building and office security, and maintain DC office records.
  • Receive guests at the office and respond to general inquiries in person and on the phone.
  • Assist programs with mailing and shipping needs.

Administrative Staff Support

  • Assist with administrative logistics of onboarding consultants and interns.
  • Orient all new Washington, DC, employees and interns to general WRC and WRC DC office-specific procedures, including IT/office set-up.
  • Assist with travel arrangements, conference registrations, and membership renewals.
  • Coordinate and manage the logistics for both on-site and off-site meetings and events, including conference calls, events, and workshops.
  • Provide administrative support as needed for Director of External Relations and Director of Migrant Rights and Justice.
  • In coordination with the Finance department in New York, track budget and finance reports, spending, and development.
  • Liaise with the Finance department regarding payment of DC office bills, purchases, payments for consultants, and financial reimbursements.
  • Create and maintain relevant program files, folders, and listservs.

Programmatic Staff Support

  • Conduct research for MRJ and advocacy program staff as needed.
  • Attend meetings on behalf of program staff, take notes and report back to Migrant Rights and Justice, external relations, and program staff.
  • Draft letters, fact sheets, and other documents as assigned by MRJ and Advocacy program staff.

Grants Management Support

  • In coordination with WRC’s Development Team and the Migrant Rights and Justice Team, support and coordinate activity on specific grants in WRC’s existing grant portfolio, including:
    • Coordinate with program, finance, research, and external relations colleagues to ensure timely input for grant documents; coordinate with finance and development for grant document review, including by tracking and organizing existing grant narrative and budget templates.
    • Support the timely filing of all grant-related documents, including agreements, award letters, subgrants, etc.
    • Update grants files with new reports, proposal, and submissions.
    • Maintain a calendar of reporting deadlines.
    • In collaboration with development and program colleagues, support correspondence with funders and prepare materials for submission.
    • Maintain timely communication with partners and subgrantees during grant to ensure timely report inputs and deliverables, and to proactively raise any concerns.

Requirements

  • Bachelor’s degree preferred. Fields in or related to humanities and sciences or international studies preferred.
  • Strong IT and computer skills.
  • Demonstrated experience with basic budget coding and tracking.
  • Proven attention to detail: the ability to track and process multiple details simultaneously and accurately.
  • Track record of coordinating projects with minimal supervision.
  • Excellent interpersonal and communication skills.
  • Flexible work attitude: the ability to work productively in a fast-paced environment with a small staff.
  • Ability to use sound judgment in maintaining confidential information.
  • Excellent writing skills, and the ability to write, edit, and finalize documents.
  • Able to work independently and take initiative.
  • A strong and demonstrated interest in WRC’s issue areas, including women’s rights, reproductive justice, refugee rights, migrant rights and justice, international human and humanitarian rights.

Reports to: Director of Migrant Rights and Justice
Position: Regular, full-time (currently remote)
Location: Washington, D.C.
Posting Date: May 17, 2021
Closing Date: Until filled

How to Apply

Interested candidates must submit a cover letter, resume, and salary requirements via this link.

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The Women’s Refugee Commission is an equal opportunity employer. It is our policy to ensure equal employment opportunity without discrimination on the basis of race, sex, color, national origin, gender identify, sexual orientation, age, religion, marital status, veteran status or disability, and qualified applicants from all backgrounds are encouraged to apply. The Women’s Refugee Commission is a registered 501(c)(3) non-profit organization.